This position providesdepartmental support for grants administration. It is responsible forsupporting faculty in the planning, monitoring, and reporting of grantactivities. The position also administers salary distribution to grants andother administrative processes and serves as the department liaison to OCGA andSPA.
With a genealogydating to a one-room Nashville schoolhouse in 1785, Peabody College today is aworld class college of education and human development. Our mission is toenhance the human condition, with a particular focus on children's learning anddevelopment. We do this as we always have, through the preparation of teachersand leaders; through cycles of research, implementation, and refinement;through service to families, schools, and communities; and through externalengagement with professionals, leaders, and policy-makers. Peabody's focus onlearning differences has helped to define the college, as has a reputation forempirical rigor in educational neuroscience; child, family, and communitydevelopment; special education; the learning sciences; and educationalleadership and policy. Peabody is devoted to creating opportunity in anincreasingly diverse society and to solving large societal problems.
Duties and Responsibilities
Develops grant budgets.
Communicates external regulations to faculty and staff.
Reviews expenditures and monthly reports on grant funds.
Develops cost transfer requests.
Monitors/prepares sub-awards, progress reports, no-cost extensions, and project closeouts.
Budget and Expense Management:
Works with PIs on effort distribution, submitting timely adjustments when needed.
Monitors expenses against budget and prepare reports for PIs.
Provides timely routine and ad hoc reports to PIs on their grants.
Monitors grant funded student payroll, stipends, etc.
Monitors research staff payroll distribution to grants and adjust as needed.
Monitors effort reporting in ecrt and update Oracle on a timely basis.
Reviews and approves time cards for staff and students sponsored on externally funded
projects, as needed.
Job responsibilities listed herein are intended to be a thorough representation of the duties, responsibilities, expectations, and qualifications for this specific
role at the time of hire but should not be considered all-encompassing as actual responsibilities may evolve to include additional duties as assigned based on
organizational and operational needs.
Department Management and Compliance:
Maintains knowledge of all VU, Peabody, and departmental policies and procedures.
Coaches and mentors administrative and research staff on grant, contract, and expenditure
Serves as backup to the Administrative Officer.
Profile of an IdealCandidate
A Bachelor's degree from an accredited institution of higher education is necessary.
A Master's degree in business administration, accounting, finance, or similar field from an accredited institution of higher education is preferred.
Certified Research Administrator is preferred.
At least one year of directly comparable experience is necessary.
Excellent oral and written communications skills are necessary.
Excellent technical skills in standard office applications, especially MS Excel, Outlook, and Word are necessary.
Ability to effectively interact with internal and external customers (e.g. faculty, staff and research granting agencies) is necessary.
Ability to handle multiple and competing priorities is necessary.
Ability to handle sensitive and confidential information is necessary.
At least five years of directly comparable experience is preferred.
Specific experience or skill in grants administration in a higher education setting is strongly preferred.
About Vanderbilt University
VanderbiltUniversity, located in Nashville, Tennessee, is a top-15 private researchuniversity offering a full range of undergraduate, graduate and professionaldegrees. Vanderbilt is situated on a 330-acre campus near the thriving citycenter, serving more than 12,000 students and employing almost 7,000 facultyand staff. The university's students, staff, and faculty frequently citeNashville and the surrounding area as one of the many perks of being a part ofthe Vanderbilt community. Vanderbilt University is a place where your expertisewill be valued, your knowledge expanded, and your abilities challenged. It is aplace where your diversity is sought and celebrated. Vanderbilt was recentlynamed as one of ‘America's Best Large Employers’ and the top employer inTennessee and the Nashville metropolitan area in 2018 (Forbes).
Vanderbilt University offers a competitive, flexiblebenefits package including health, dental, vision, life, accidental death &dismemberment, disability insurance, paid time off, and a 403(b) retirementplan with employer match. Vanderbilt offers tuition assistance to employees,spouses, and dependent children.
Commitmentto Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving thegoal of a diverse and inclusive academic community of faculty, staff, andstudents. We seek individuals who are committed to this goal and our campusvalues.
Internal Number: 1900198
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.