Reporting jointly to the Administrative Officer andAssociate Director of the Medical Scientist Training Program (MSTP) in closeconsultation with the Director of the MSTP, the Financial Unit & GrantsCoordinator is part of OHSE in the School of Medicine at Vanderbilt University andis a key individual contributor responsible for MSTP financial unit management,contract and grant management (both federal and private), MSTP administrationof payroll and personnel functions, and general guidance and assistance for staff.
The mission of the Office of Health Sciences Education is toempower students, faculty, and staff to actively partner with individuals andcommunities to achieve health equity. Our philosophy is to educatediverse, socially and culturally accountable future physician leaders whounderstand systems of care and social determinants of health. By advocating tomeet the needs of all persons within the context of their care and working forlarger systemic changes, our physicians will promote equity and justice withintheir local and global communities.
Duties and responsibilities
Assist faculty in the management of all OHSE contracts and grants,primarily consisting of 30+ F30 fellowships and an MSTP T32 grant with 24student slots.
oAssists faculty in preparing andassembling grant proposals/contracts in compliance with sponsor, University,federal guidelines, and deadlines
oInteracts with other departments andagencies to facilitate the development, submission, and administration of grantproposals
oWorks in a collaborative manner withthe Principal Investigator and Sponsored Programs Administration throughout theapplication process to achieve a professional document for submission
oResponsible for tracking andreceiving confirmation of submitted application from granting agencies
oPrepares just in time documents, asrequested by funding agency
oMeets annually to educate first-yeargraduate students regarding fellowship opportunities and the applicationprocess
oProvides data and support fortraining grant
oIndependently manages budgetresponsibilities for grants
oMonitors terms and agreements ofgrant awards for compliance
oResponsiblefor submitting RPPR report (with signed transmittal, conflict of interest, andbudget form) to granting agencies for review and final submission
oPrepares and submits cost center (projectnumber) requests, including budget details, to the Office of Contract &Grant Accounting
oWorksclosely with MSTP Program Manager to accurately assign tuition and stipendpayments from F30 fellowships
oIn collaboration with the AssociateDirector of the MSTP, annually appoints and terminates trainees to the T32
Financial Unit Manager role/departmental leader in knowledgeof Oracle Cloud solution for general ledger, expense reports, purchasing, etc.,for the MSTP
§Reviews and approves all financial transactions for the MSTPfinancial unit, including procurement requisitions, travel and entertainmentexpense reports, and procurement card expense reports
§Uses high attention to detail to ensure every component of arequisition or expense report is accurate prior to approval
§Uses excellent professional judgment and integrity toevaluate the appropriateness of expenditures and possesses the maturity andconfidence to address questionable transactions
§Participates in monthly management meetings to keep topmanagement informed of problems and concerns; implements changes or developsnew policies, procedures and/or methods
§Establishes, communicates, and modifies departmentalprocesses in response to changes in university policies and procedures
§Assists Administrative Officer with multi-year forecastingand annual budget planning, development, consolidation, and presentation forapproval
§Frequently prepares financial analysis and ad hoc financial/budgetreports
§Prepares general ledger journal entries
Human Capital Management role/departmental leader in knowledgeof Oracle Cloud solution for HR systems for the MSTP
§Processes faculty and staff hires, transfers, promotions,and end of employment
§Serves as the area resource on absence reporting
§Maintains labor distribution and position assignments foremployees
§Assists hiring managers with recruitment process, positionreviews, and reclassifications
§Models integrity and excellent professional judgment, whileexhibiting unquestioned discretion with highly sensitive and confidentialinformation
Profile ofan Ideal Candidate
§A Bachelor's degree from an accredited institution of highereducation is required.
§Three years' experience in the field is required.
§Contracts and grants experience is required.
§A business degree is preferred.
§Demonstrated attention to detail is strongly preferred.
§Strong organizational and team work skills are stronglypreferred.
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexiblebenefits package including health, dental, vision, life, accidental death &dismemberment, disability insurance, paid time off, and a 403(b) retirementplan with employer match. Vanderbilt offers tuition assistance to employees,spouses, and dependent children.
VanderbiltUniversity, located in Nashville, Tennessee, is a top-15 private researchuniversity offering a full range of undergraduate, graduate and professionaldegrees. Vanderbilt is situated on a 330-acre campus near the thriving citycenter, serving more than 12,000 students and employing almost 7,000 facultyand staff. The university's students, staff, and faculty frequently citeNashville and the surrounding area as one of the many perks of being a part ofthe Vanderbilt community. Vanderbilt University is a place where your expertisewill be valued, your knowledge expanded, and your abilities challenged. It is aplace where your diversity is sought and celebrated. Vanderbilt was recentlynamed as one of ‘America's Best Large Employers’ and the top employer inTennessee and the Nashville metropolitan area in 2018 (Forbes).
Commitmentto Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving thegoal of a diverse and inclusive academic community of faculty, staff, andstudents. We seek individuals who are committed to this goal and our campusvalues.
Internal Number: 1900181
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.